A successful business conference can be just the boost your company needs to improve employee morale, unveil a new product line, or strategize ways to bring in more clients. The first step in orchestrating such a conference is finding the right hotel to accommodate you and your guests. Hotels are ideal for conferences and other business events because guests can stay where events are being held, which maximizes your ability to plan productive activities all day long. Here are a few questions to direct to the hotel’s on-site meeting planner to help you select the best hotel for your needs:
- How many people can the facilities hold?
You want to make sure that you will be able to book enough rooms for all your guests and have the space for them during conference events. Ask about the available meeting rooms on site and verify that there is a large area where general gatherings and receptions are possible with the entire group intact.
- Is catering available?
Providing food throughout the conference will help streamline the events so that no time is wasted when guests are trying to find breakfast or lunch. Choose a hotel where catering is included in the conference package, and ask about the flexibility in menu options so you can offer just the right meals to keep your conference going.
- What audio/visual equipment is provided?
Keep your conferences fresh by incorporating technology into presentations and activities. Plan around the available resources from the hotel, and verify that support is available in the event of a technological mix-up.
- Are fun activities available?
When team building is your goal, you will want to include fun and games into your conference such as tennis, volleyball, or golf tournaments. Getting your guests outdoors and active will help them unwind and be ready for business when the conference is over.
If you are in charge of planning your company’s next conference, contact Turf Valley to see what we have to offer to your presentations! You can reach us on our website or call us at (410) 465-1500.